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12-Month Faculty Checklist

Section 1: On or Before Your First Day

The deadline for the following forms is three business days after your start date.

The deadline for the following forms is 30 days after your start date.

Section 2: Discuss and/or Complete at your meeting with an HR Rep, which will take place once you begin employment.

Complete the following forms and return to Human Resources within 30 days of your start date.

  • Complete the Mutual of Omaha Enrollment form for Term Life Insurance and Long Term Disability.
  • If you choose to purchase additional voluntary life and AD&D insurance for you or a dependent, complete the Mutual of Omaha Voluntary Life and AD&D Enrollment section of the form.
  • Complete the Health and Dental Insurance Blue Cross Blue Shield enrollment form or the declination of coverage.
  • If you choose to enroll in Vision Insurance through VSP, complete the VSP enrollment form.
  • If you would like to sign up for a 403(b) plan, contact Carol Bietz in the Payroll Office at 402-826-8312 or
  • You may discuss additional work/life benefits offered with an AFLAC representative (Flexible Spending Accounts and supplemental insurance).  You will be contacted by AFLAC within the first month of your employment.

Section 3: Other Resources

  • Read the Employee Handbook. The Handbook governs conditions of employment at Doane University. Employees must abide by the policies contained in the Handbook.
  • Read the Faculty Handbook, available via Google Doc, accessed with your Doane Email account. The Faculty Handbook is designed to supply information concerning faculty structure and general operating procedures of the University. The Colleges' catalogs supplement it for academic information, the Student Handbook for student information, and the Employee Handbook.
  • FERPA Training Course
  • Visit Self Service. After your first payment date, Self Service will allow you to view your employment history, including electronic pay vouchers, and profile information. Self Service is also used for various other needs such as W2 forms and retention alerts.
  • Keys, Parking Tags, and ID Cards
    • Crete Campus Only: The Safety Office will provide you with your keys, parking tag, and ID card. Complete the Employee Parking Form for your parking tag, and bring the completed form to the Safety Office within Padour Walker.
    • Lincoln and Omaha Campuses: Your supervisor will assist you with getting any keys you need. Parking tags and Employee ID's are not needed on these campuses.
  • If your position requires you to have a name badge or business card, submit a name badge or business card request through ServiceNow.