Student Employment Checklist
This checklist outlines the paperwork that you will need to complete as a new student worker.
Before you begin working you will meet with a member of the Human Resources team to go over the items on the new hire checklist and complete your Form I-9.
Section 1: Once you have been offered a student position
All paperwork must be completed before you begin working. Please complete this paperwork in advance and bring it with you to your scheduled appointment with an HR representative. Please note that if you have already worked on campus before you only need to complete the Work Certification.
- Work Certification
- W4 Form
- Direct Deposit Form
- (Optional) Request to Apply Earnings to Student Account Form
Please remember, if you've already worked for Doane before you only need to complete the Work Certification. You will note that the provided PDF is fillable and can be emailed to your supervisor once you've filled out your portion of the form. Your supervisor will then complete their portion and email this form back to Joshua Johnson at email@example.com
If you have not worked for Doane before, please bring all of the above applicable paperwork to your scheduled appointment with an HR representative.
Section 2: Completion of the Form I-9
The deadline for the Form I-9 is within three business days of your start date.
The Form I-9 must be completed in the presence of an authorized representative within three business days of your start date. An authorized representative could be any of the following:
- A former employer
- Your Bank
- Member of Doane’s HR Department.
Please note that if you would like to complete the Form I-9 with a member of Doane’s Human Resources Department that you will need to schedule a time to do so in advance. When you complete the Form I-9 with an authorized representative you will be required to provide supplementary documentation to verify your identity.
A list of acceptable pieces of documentation can be found here. You can either provide one document from Column A or two documents, one each from Columns B & C respectively. If you would like to schedule an appointment to complete your Form I-9 with a member of Doane’s Human Resources Department, please use this scheduling tool.
If you are unable to find a time that works for you with the scheduling tool, please reach out to Joshua Johnson at firstname.lastname@example.org